- About Group Support Funding
- Expenses That Can Be Covered
- What Can't Be Covered
- Group Support Grants
- Instructions to Apply for Group Support Grants
- Rapid Group Funding
- Using Your Funding
- Reports for Group Support Grants
- Reports for Rapid Group Funding
About Group Support Funding
Group Support Funding can cover a group's running expenses or fund a specific group project.
Group Support Funding is not intended to pay for people’s living expenses or time. To find out about other sources of funding for EA groups, including funding for part-time or full-time salaries of group organizers, visit the "Funding for Groups" page of the EA Groups Resource Centre.
There is no specific limit on the amount of money groups can request. Our default amounts that groups can apply for range from 2,500-4,000 USD per year for smaller groups, and 8,000-9,000 USD per year for larger groups.
Update on Nov. 29, 2022: We’ve made some key changes to our group expenses guidelines. You can read more about the key changes we made here.
Expenses That Can Be Covered
There are two categories of expenses that we’re willing to fund via group support funding: basic expenses and additional expenses.
- EA books
- Snacks/drinks for events (up to $6 USD/person/event)
- Meals for events (up to $25 USD/person/event) but only for 1-2 meals every semester or every six months by default
- Advertising costs such as banners/posters for clubs fairs (~300 USD), and food for clubs fairs and tabling (up to ~200 USD per event)
- Venue hire (up to ~200 USD per event)
- Certain software and subscriptions
Basic expenses are easier to get funding for compared to those listed in the additional expenses category below.
- Retreats (by default, we’ll fund for up to $150 USD/person for a two-night retreat, and only one every semester or every six months per group)
- Honorarium and travel expenses for speakers
Retreats fall under additional expenses because we have a higher bar for deciding to give groups funding to organize a retreat, since they are more costly and can be more difficult to organize.
What Can't Be Covered Via Group Support Funding
- Group travel grants to EAG/EAGx conferences - CEA's Groups Team used to fund these, but starting November 2022, attendees must now apply for these individually via the EAG/EAGx application form instead. (This allows CEA's Events Team to have visibility on the number of travel grants that a person receives per year.)
- Stipends or salaries (e.g. for organizers, or participants of an intro fellowship or program)
- Co-working spaces
- Housing / living expenses
If you would like to find funding for anything from the list above of what can’t be covered, you can look at our resource on funding options for groups.
More detailed information on what you can spend on is in our group expenses guidelines, which we recommend you view before applying for funding. If there’s an expense you want funding for, but it isn’t in our expense guidelines, you can still include it in your application.
At any point in the funding process, you can contact firstname.lastname@example.org with questions about the content of the application, or contact the Effective Ventures Ops Team at email@example.com about due diligence or payment.
Two Types of Group Support Funding
- Group Support Grants (preferred option). A sum to pay for future expenses for up to 12 months.
- Rapid Group Funding. For urgent requests for reimbursement or for costs that need to be paid within 3 weeks.
Funding can be sent to an organizer’s bank account, or the group’s bank account (if the group has one).
Group Support Grants
This is our preferred method of funding groups. We think most groups should apply for a Group Support Grant.
These grants are intended for groups to receive a sum of money to pay for future group expenses for up to 12 months.
You will usually get a response or decision about your grant within 5 working days (or 2 working days if your grant is urgent). If you complete the due diligence and grant agreement steps shortly after receiving the instructions, you will usually receive the funds within 2 weeks (UK and US groups) or 3 weeks (other countries) after the application is received.
To read about how to submit a report for your grant, go to this section.
Instructions to Apply for Group Support GrantsApply for a Group Support Grant
Prepare your application. View the application questions. You may wish to make a copy to share with any co-organizers with whom you are discussing the application. You can also contact firstname.lastname@example.org with questions about the content of the application.
Apply via the Effective Ventures Grantee Portal. If you haven't logged in before, click "Self-register here", and make an account. Once you are signed in, you can find the application form by going to "Apply for a Grant" and then "Group Support". Please then fill up the application form. If you would like to save your progress, click "Save my progress and resume later" and then click the "Save" button.
Wait for a decision.
After submitting your application, you will usually receive an email within 5 working days (or 2 working days if you specify you need the grant sooner) with one of the following:
- A request for more info or to have a call with a member of CEA's Groups Team
- Due diligence instructions. This means the grant has been provisionally approved.
- A grant agreement. This will be sent if your grant has been approved, and you have gone through the due diligence process in the last two years.
Note: If you don't receive a response in 5 working days (or 2 working days for an urgent application), check your spam folder. If it's not there, email email@example.com.
- Complete due diligence (for provisionally accepted grants when the applicant has not completed due diligence in the last 2 years).
This step is for us to collect the bank account details of where you want to receive the grant, and to fulfil CEA’s legal obligations. It involves the applicant logging in to the grantee portal and filling in a form. The questions can be viewed here.
Sign the grant agreement. Within 2 working days of completing due diligence, you will be sent an email asking you to sign a grant agreement document. If you don't receive a response in 4 working days (or 2 working days for an urgent application), check your spam folder, and then email firstname.lastname@example.org
Await payment. It will likely take up to 5 working days after you sign the grant agreement to receive your payment, but transfers to some countries can take up to 14 working days.
Rapid Group Funding
We prefer groups to use Group Support Grants, but Rapid Group Funding is available with these conditions:
- Groups and organizers that are known to CEA’s Groups team
- The total amount is below 5000 USD
- All receipts can be submitted within 1 month of the original application date.
You can view the questions in advance here. Rapid Group Funding applications will be assessed within 2-3 working days, and successful applications will then receive an email their application with instructions on how to enter bank details. For groups in the US and UK, the money will usually arrive in your bank account as soon as you enter your bank details. For other countries the transfer will usually take up to 3 days.
To read about how to submit a report for your rapid funding, go to this section.Apply for Rapid Group Funding here
Which bank account to use to receive and manage your funding
You can choose which bank account CEA should send your funding to. Some student groups have a bank account with their university, which they may have to use to receive the funding. Some city or national groups also have their own group bank account. Depending on your bank or your university’s system, there may be an administrative burden to make transactions or add or remove signatories, so most groups just use a personal bank account as where they receive and store the money from CEA.
If you choose not to have a group bank account, you might like to open a separate personal account that just gets used for group-related transactions. This is to make it easier to track expenses and your remaining funds.
After receiving the money, you could also choose to split your funding among a few organizers' bank accounts, so that not all payments/disbursements have to be done by one person. If you do this, we recommend one or more of you include and regularly update details of where you have your money stored and how much is left with each person (e.g. in a spreadsheet), as well as logging regularly all of your group’s expenses there (with links to receipts).
Once your group is bigger and more established, and if you find managing money via personal bank accounts to not be optimal, you can look into the process and pros and cons of getting a group or organization bank account.
Using Your Funding
Keep track of your spending in a spreadsheet (this is a template you could use)
Look at the report process below so that you know what kind of information you will need to collect.
Contact email@example.com for approval if your plan changes and you wish to spend the funds in a significantly different way from your initial application or the common group expenses.
For Group Support Grants:
- Keep all receipts over 500 USD
- Reapply when your funds get low (e.g. down to ~20% of their original grant amount, or if the funds could run out within 2 months). You will have to submit a review before you reapply.
- If it seems like you are going through the grant significantly faster than you expected (e.g. you’ll run out of funding earlier than halfway through your grant period) contact firstname.lastname@example.org.
- If groups have a change of organizer, grant money can be passed to the next organizer. Contact email@example.com to update us.
- Groups can submit a report and receipts before the end of the grant period if they aren’t expecting to use the funds (e.g. if the group becomes dormant).
For Rapid Group Funding: Keep all receipts
At the end of the funding period, groups will receive a request via email to write a review, which is due one month after the completion of their funding period.
Reports for Group Support Grants
For most groups, the grantee will receive a request by email to complete a progress report every 6 months, and a final report at the end date of the grant period (due 1 month later). You may also fill up the report already as soon as you have finished or are about to finish spending all the funding. The report questions are listed here.
Submit your final report before you apply for a new Group Support Grant or at the end of the grant period (whichever comes first).
To submit your report:
- Log in to the Effective Ventures Grantee Portal
- Click the "More" tab at the top navigation bar, then click "Reports".
- You should find a row corresponding to the group support grant that you want to submit a report for. It should say "Please submit your report" under the column "Grant Report Requirement". Click that, and fill up the questions there. Then press submit.
Reports for Rapid Group Funding
Three weeks after your application date you will receive a request to complete a short report. Report questions are listed here. This report is due one month after your application date. Reports are not required for reimbursements.Submit your Rapid Group Funding Report