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Applications for this position have closed

Position description

The Centre for Effective Altruism (CEA) is seeking a UK Operations Specialist who is interested in supporting a rapidly growing organization by building and maintaining beautiful systems that save time and attention. Responsibilities include: ensuring CEA’s continued compliance with UK law, financial oversight, and management of our UK office (shared with the Future of Humanity Institute and Global Priorities Institute).

About CEA

CEA’s mission and activities

The Centre for Effective Altruism (CEA) aims to create an optimal world by helping to grow and maintain the effective altruism community.

Effective altruism is a global community of people who care deeply about the world, make benefiting others a significant part of their lives, and use evidence and reason to figure out how best to do so. You can read more about effective altruism's guiding principles here.

CEA’s current and recent projects include:

CEA’s team culture

We are an ambitious team with an ambitious goal: creating an optimal world. To have any chance of achieving our goal, we understand that we as individuals, as an organization, and as a community will need to improve – a lot. As a team we live at the edge of our comfort zones, taking on tasks just beyond our current capabilities so that we are continually improving to meet new challenges. We understand that failure can come both by pushing ourselves too hard and by not pushing ourselves hard enough.

We work together as a team to figure out what we should prioritize, but favor taking action and trying things out so that we don’t get stuck in decision paralysis. We are given the autonomy over our core areas of responsibility to make decisions and take the necessary risks to make progress and increase value in expectation. While we understand that measuring impact is difficult, we think that having a plan beats not having a plan, and having a model beats not having a model.

We focus on working smart, not just hard. We prioritize aggressively. We encourage everyone on the team to speak up when they are unsure of the value of a project or when they have suggestions for how we can improve our team. We believe that the best argument should decide what we do, not the highest ranking person.

Job description

CEA is a rapidly growing organization and we need a talented, motivated UK Operations Specialist to continue our growth. In 2017, CEA opened a US office, and launched three new programs: EA Funds, EA Grants, and, most recently, EA Community Building Grants. Over the course of 2018 we expect to move more than $10 million to a variety of groups and individuals, and to expand our team by 50% or more.

The UK Operations Specialist will be essential in ensuring that CEA can continue to grow as rapidly as we need to. The role of Operations Specialist requires flexibly tending to practical tasks while keeping a dedicated eye on the state of our systems. An industrious and inquisitive demeanor will serve this role well: Where are the bottlenecks? What might we be missing? What does success look like?

This is a dynamic position, straddling areas of administration, finance, legal compliance, human resources, and more. It’s also a position of great responsibility, wherein many of CEA’s core systems will be yours to manage, track, and improve upon. A candidate who can make the most of this role will be able to act as an impressive value multiplier for the operations team and for all of CEA.


  • Managing legal, financial, and logistical operations for all of CEA UK
  • Acting as the main contact person and representing CEA in interactions with UK visitors, contractors and stakeholders
  • Executing operational support for UK-based staff and projects including:
    • Payroll
    • Contracts for staff and contractors
    • EA Funds and EA Grants payouts
    • EA Grants process support
    • Inventory management
    • Managing CEA’s intern house
  • Measuring effectiveness and efficiency of operational processes and finding ways to improve them
  • Overseeing all legal and financial compliance procedures
  • Supervising the office space to ensure staff have the tools they need to be productive and focused
  • Managing onboarding and offboarding processes for staff, interns, and contractors
  • Providing ad hoc support to teams internal to CEA and key stakeholders, including events support
  • Planning office events

Who is suited to this role?

The ideal candidate will demonstrate each of the following attributes:

  • Extremely organized — This role requires tracking many moving parts within several concurrent projects, prioritizing effectively, and redirecting attention to what’s most crucial.
  • Quick to learn & adapt — A good Operations Specialist will be a self-directed learner with an industrious attitude. They will regularly need to work on projects in arenas that are new and unfamiliar.
  • Critical mindset — The ideal candidate for this role will be able to approach problems and processes with a critical eye, always asking “What do I not yet know?” and “What information might change our minds as we move forward?”
  • Creative, with superb problem-solving skills — If the best solution were obvious, we’d be doing it already! This is a great space to think outside of the box.
  • Friendly, collaborative & excellent communicative skills — This role will involve plenty of communication with coworkers, community members, donors, and professionals external to CEA. You’ll need to work well with others and tailor your communication to each situation.
  • Autonomy - Our staff can act autonomously with little guidance once they become familiar with a task.  We value team members who we can trust to get things done efficiently without needing to be asked twice. This is also a position that is managed remotely, so the optimal candidate will be able to learn the tasks that comprise this role and then complete them without close supervision.
  • Discretion - This job will work closely with our management team, and will involve exposure to a range of sensitive or potentially confidential information.  The perfect candidate won't need to be told when to keep things private, and will err on the side of caution when discussing potentially sensitive information. Trust is really important to us.
  • Long term commitment - We want to invest in our staff and find someone who’s excited to truly become a part of the team and to help plot the course for CEA. If you’re only after a short term job before going on to something else, this isn’t the role for you. We’d love to find someone who who can commit for at least a year, but plans to be with us for two years or more.

Salary, benefits and location

This position is based out of our offices in central Oxford. Our starting salary is between  £35,000 and £50,000, with the possibility of going up to £70,000 in exceptional circumstances. Benefits include generous paid vacation time, a flexible work schedule, allowances for self-development and equipment, and a pension plan.

CEA is an equal opportunity employer and values diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. We are happy to make any reasonable accommodations necessary to welcome all to our workplace. Please contact us to discuss adjustments to the application process.

How to apply

Applications close at 23:59 BST on Monday 16 July.

By Friday 27 July we aim to have contacted all applicants, to let them know whether they have passed the first round of the application process.