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Deadline

Applications for this position have closed

Position description

The Centre for Effective Altruism (CEA) is seeking a Project Manager who is interested in working directly with CEA’s CEO, Larissa Hesketh-Rowe, on a wide variety of high-priority projects. Responsibilities include: managing projects delegated by the CEO such as recruitment, research and donor relations; and organizing day-to-day logistics for the CEO.

About CEA

CEA’s mission and activities

The Centre for Effective Altruism (CEA) aims to create an optimal world by helping to grow and maintain the effective altruism community.

Effective altruism is a global community of people who care deeply about the world, make benefiting others a significant part of their lives, and use evidence and reason to figure out how best to do so. You can read more about effective altruism's guiding principles here.

CEA’s current and recent projects include:

CEA’s team culture

We are an ambitious team with an ambitious goal: creating an optimal world. To have any chance of achieving our goal, we understand that we as individuals, as an organization, and as a community will need to improve – a lot. As a team we live at the edge of our comfort zones, taking on tasks just beyond our current capabilities so that we are continually improving to meet new challenges. We understand that failure can come both by pushing ourselves too hard and by not pushing ourselves hard enough.

We work together as a team to figure out what we should prioritize, but favor taking action and trying things out so that we don’t get stuck in decision paralysis. We are given the autonomy over our core areas of responsibility to make decisions and take the necessary risks to make progress and increase value in expectation. While we understand that measuring impact is difficult, we think that having a plan beats not having a plan, and having a model beats not having a model.

We focus on working smart, not just hard. We prioritize aggressively. We encourage everyone on the team to speak up when they are unsure of the value of a project or when they have suggestions for how we can improve our team. We believe that the best argument should decide what we do, not the highest ranking person.

We believe there may be only a very small sliver of time where relatively unexceptional people like us can make an enormous difference in the world. A few hundred years ago, the world was filled with pain, hunger and strife, much as it is today. But back then, many well-off people never learned about the suffering of those in other parts of the world and, even if they knew about it, there was little that they could do to help. And a few hundred years from now, it seems plausible that either the world will be better optimized for human values or there might not be much of a world left to optimize.

It is only in this small window of time in between where the world contains both enormous amounts of suffering and clear pathways to making things better. We feel incredibly lucky to be living in that small window of time.

If you don't feel a deep need to cause the flourishing of all sentient beings, then you might find the CEA team culture to be too intense. (This is a normal reaction.) If you do feel this need, then we're excited to read your application.

Job description

As CEO of CEA, Larissa Hesketh-Rowe is constantly balancing competing priorities, with many calls on her time. By supporting her to work on her most vital work, and taking on projects which she doesn’t have time to focus on, you will be a force multiplier on Larissa, and so CEA as a whole.
Your job will be two-fold. First, driving forward projects that Larissa has delegated to you. This might be anything from updating CEA’s salary policy or HR processes, managing donor and stakeholder relationships to taking some meetings and managing public communications.
Second, you will support Larissa’s work - organizing meetings and travel, managing correspondence, and providing research support and advice on projects that Larissa is working on.
This is a varied and challenging role. You’ll learn about all the different types of projects at CEA, quickly picking up new skills in a wide variety of domains. Working closely with Larissa, you’ll have the opportunity to meet and work closely with key players in EA and learn directly from a senior manager. This job will likely include travel between our offices in Oxford and Berkeley, as well as to other locations.

Responsibilities

The Project Manager for the Office of the Chief Executive Officer is responsible for
Managing Projects Delegated by the CEO, for instance:

  • Improving internal processes (e.g. HR policies, salaries)
  • Researching best practice or seeking advice on strategic questions
  • Drafting public communications

Streamlining Day-to-Day Logistics for the CEO:

  • Maintaining the CEO’s calendar and schedule
  • Managing the CEO’s email correspondence
  • Scheduling and facilitating internal and external meetings, including:
    • Creating preparatory materials
    • Managing meeting agendas
    • Managing documentation of meeting minutes
  • Assisting with various administrative needs for the CEO as they arise
  • Researching on relevant topics to assist in decision making
  • Booking domestic and international travel for CEO and other core staff
  • Providing occasional clerical support for other team members

Who is suited to this role?

The ideal candidate will demonstrate the following attributes:

  • Autonomy - Our staff can act autonomously with little guidance once they become familiar with a task. We value team members who we can trust to get things done efficiently without needing to be asked twice. The optimal candidate will be able to learn the tasks that comprise this role and then complete them without close supervision.
  • Extremely organized — This role requires tracking many moving parts within several concurrent projects, prioritizing effectively, and redirecting attention to what’s most crucial.
  • Excellent attention to detail - You’ll be juggling lots of important tasks, where small mistakes matter. We want someone who can catch those mistakes early.
  • Proactive problem solver - Since you’ll be overseeing many disparate aspects of the operation of CEA, strange new challenges are inevitable. You’ll need to be able to think on your feet and execute solutions to novel dilemmas.
  • Excellent interpersonal skills - This role involves dealing sensitively with CEA’s staff as well as important external stakeholders like trustees, donors, and leaders of organizations. We need someone who can create trust, and resolve difficult problems. You will represent CEA leadership to stakeholders, we need someone who can do this well.
  • Discretion - This position will be privy to a range of sensitive or potentially confidential information. We'll appreciate it if you don't need to be told when to keep things private and err on the side of caution when discussing potentially sensitive information. Trust is really important to us.

Salary, benefits and location

This position could be based out of our Oxford, UK office or our Berkeley, CA office although extensive travel between locations would be required. Our starting salary range is $70-100k (Bay Area) with the possibility of going up to $115k in exceptional circumstances and our salary range for the Oxford, UK office is £35,000-£50,000, with the possibility of going up to £70,000 in exceptional circumstances. Benefits include health care and dental coverage, generous paid vacation time, a flexible work schedule, and allowances for self-development and equipment.

CEA is an equal opportunity employer and values diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. We are happy to make any reasonable accommodations necessary to welcome all to our workplace. Please contact us to discuss adjustments to the application process.

How to apply

Applications close at 23:59 BST on Friday 6 July.

By Friday 27 July we aim to have contacted all applicants, to let them know whether they have passed the first round of the application process.