Operations Associate - Grants Administrator

The Centre for Effective Altruism (CEA) is seeking a Grants Administrator to help us process over $30M in grants annually across multiple EA organisations.

CEA aims to improve the world by supporting the growth and development of the effective altruism community. Effective altruism is a growing social movement dedicated to using evidence and reason to figure out how to benefit others as much as possible.

CEA is also the fiscal sponsor of 80,000 Hours, Giving What We Can, EA Funds, and the Forethought Foundation.

CEA makes grants to hundreds of high-impact projects, individuals, and organisations via programs such as EA Funds, CEA community building grants and groups support funding, and Forethought fellowships. We are looking for someone to help us administer our grants management system, giving our grant recipients a smooth experience and providing efficient processes for our grant evaluators.

If you’re successful in the role, you’ll help us move millions of dollars to high-impact EA work, save the time of grant recipients and staff, and help monitor grant impact.

We are a small team with high standards. You can find our team values here.

Responsibilities

This role will suit an ambitious recent graduate who can get up to speed quickly and work diligently to complete routine tasks. You will work closely with the Product Owner of our grants management system, Helena Dias, focusing on improving the efficiency of our processes and ensuring an optimal user experience for our grant recipients. The role reports to Chloe Malone, Head of Systems at CEA.

Responsibilities include:

• Process 1000+ grants through our Salesforce grants management system
• Communicate with grant recipients to solve issues and give them a smooth experience
• Conduct due diligence on all grant recipients to ensure grants are compliant with relevant law and our policies
• Maintain accurate record keeping for all grants
• Run monitoring and reporting, to track impact

Who is suited to this role?

The ideal candidate will be:

• Detail-oriented: You will be dealing with a complex system with many moving parts where errors can be costly
• Highly organised: This role requires keeping track of a high volume of grants, and you’ll need to keep the balance between providing a fast turnaround while ensuring all grants adhere to our grantmaking policies
• A clear and friendly communicator: You’ll be frequently interacting with our grant recipients so will need to have excellent interpersonal skills and a ‘customer service’ attitude
• Committed: We’re looking for someone who is excited to learn the ins and outs of our systems and who wants to commit for at least two years.
• Mission-driven: Our ideal candidate is passionate about the goals of CEA and its constituent organizations.

Salary, Benefits, and Location

This is a full-time remote position, reporting to Chloe Malone (Head of Systems). You are free to work out of CEA's Oxford office if you are ever in the area. We prefer applicants who are able to work in time zones between US Pacific time and Central European Time.

Your starting salary range is £42,000 to £47,000 (assuming the role is in Oxford), depending on prior experience and location. There may be flexibility in salary for exceptional candidates with significant experience. You can find out more about our approach to compensation here. There may be flexibility in salary for exceptional candidates with significant experience.

Benefits include health, dental, and vision insurance, flexible work hours, a £5,000 annual professional development allowance, a £5,000 mental health support allowance, extended parental leave, ergonomic equipment, 3% pension contribution, 25 days of paid vacation, and more.

Application Process

We will consider applications as we receive them. We are ideally looking for someone able to start in March/April 2022.

After considering your written application, we may invite you to complete a short trial task followed by further interviews. We will invite finalists to provide references and participate in a multi-day paid work trial.

We are happy to consider applicants from overseas and may consider sponsorship if needed. CEA serves a global community, and our team works with people and organizations all over the world. We are committed to fostering a culture of inclusion, and we encourage individuals with diverse backgrounds and experiences to apply. We especially encourage applications from women, gender minorities, and people of color who are excited about contributing to our mission. We are an equal opportunity employer.

If you need assistance or an accommodation due to a disability, or have any other questions about applying, please contact callum.howard@centreforeffectivealtruism.org