Operations Associate (Entry Level)


Applications for this position have closed.

Position description

The Centre for Effective Altruism (CEA) is looking to hire an entry-level Operations Associate, to support the work of the various organisations within CEA.

The role is designed to support your development and help prepare you for a career in operations. It will give you a broad range of experiences and training in various aspects of nonprofit operations (finance, legal, HR, office administration, logistics, etc.)

The role is initially a 2-year development posting, with the potential for an extension depending on performance and circumstances. It’s also an excellent opportunity to support CEA’s goals, as well as the goals of 80,000 Hours, Giving What We Can, EA Funds, and the Forethought Foundation. You will do this by streamlining processes, saving staff time, and helping to execute critical projects.

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About the role

You will work closely with the Head of Operations and other members of the Operations team. The role will grow as you develop, but you will start out by focusing on the following key responsibilities: 

Office Administration

You will ensure that CEA's main hub is a pleasant and productive work environment. 

  • Make sure the office is well equipped and stocked
  • Manage health and safety within the office
  • Respond to any requests staff have about the office space
  • Proactively find ways to optimise systems and make the office a better space for our staff.
  • Organise office events 

Finance Administration

  • Support the finance lead in finance admin tasks such as reconciliations, reports, and processing transactions and orders
  • Handle bookkeeping-type tasks such as coding expenses and receipts 
  • Assist in budgeting and financial planning where appropriate

HR Administration

  • Manage administrative aspects of the onboarding processes
  • Maintain digital filing system for HR
  • Handle insurance policy documents and renewals

You will also provide support for team members where required. As you become more proficient and have additional capacity, we expect you to take on further responsibilities, including designing and owning new systems and processes.

About you

You might be a good fit if you:

  • Are extremely organised: You will be managing lots of small tasks and relationships. You will need to be organised to stay on top of them.  
  • Are a proactive problem solver: You will need to notice when things need to be fixed, and then fix them.
  • Have good interpersonal and communication skills: You will need to be confident while communicating with a variety of stakeholders, both verbally and in writing.  
  • Enjoy work that demands speed, accuracy, and attention to detail: Operations work is often fast-paced and busy. Mistakes can be costly, so it's really important for you to pay close attention to details.

Other information

Since you will be working on office administration, we are looking for someone who is willing to work full-time from our Oxford office.  We are unable to sponsor a visa for this role.

We are looking for someone to start this summer. We will be able to offer a salary from £31-36K, depending on experience.

You can read more about the benefits and development opportunities we offer, our team values, our approach to diversity and inclusion, and the application process on our careers page.