Executive Assistant and Groups Support

Deadline

Applications for this position must be received no later than Saturday, January 1st 2022, 12:00 am GMT.


Position description

We are looking to hire an executive assistant (ExA) for Joan Gass, CEA’s Managing Director and head of our Groups team.

By providing skillful, proactive and reliable support, you will support the team’s ambitious goals of launching 200 university EA groups, establishing a dozen campus centres, and building a vibrant professional network within the EA movement. This means that we’ll be able to support many more people who are using their careers to help others as effectively as possible.

About the role

This role will have components of direct support for Joan, as well as collaboration with the rest of CEA's Groups Team. Joan works well with people who are proactive, energetic, and detail-oriented. 

In the role, you will sit in on key meetings, coordinate with some of CEA's most important stakeholders, and work closely with a nonprofit leader, learning firsthand from her experience. You'll also gain insight into the inner workings of a key EA organization, and a deeper understanding of the community-building landscape. In this role, you'll also be able to influence CEA's processes; your feedback will be crucial to improving the organization.

Responsibilities:

Executive assistant tasks: 

  • Scheduling and coordinating meetings with staff and external stakeholders.
  • Drafting emails and other communication.
  • Logistical support, such as travel arrangements and expense filing.
  • Helping Joan prepare for meetings by collecting and organizing relevant information ahead of time.
  • Serving as Joan's "thought partner": You'll help her preserve focus and maximize productivity by talking through tough decisions with her (about prioritization, time management, and difficult conversations).

Groups support tasks: 

  • Overseeing the onboarding and offboarding process for contractors and staff.
  • Helping to set and manage priorities for the Groups team, so they can balance new initiatives with the smooth functioning of their core systems.
  • Providing general operational support for a team moving $5M / year 

Depending on your experience and fit, the role might expand in a variety of directions, including into optimizing systems, project management, supporting additional staff, or interacting more with stakeholders. You might also work on:

  • Drafting quarterly reports on the team's progress (example)
  • Planning and leading team meetings
  • Collecting and reporting on internal data regarding groups metrics 
  • Managing hiring rounds 
  • Suggesting systems improvements across the team
  • Managing remote workers for projects like groups-focused events (example)

About you

Some operations experience is ideal for this role, but we will also consider entry-level candidates.

You might be a good fit if you are:

  • Enthusiastic to take on a support role: You are energized by acting as a force multiplier, and are willing to take on some repetitive and unglamorous tasks to make that happen.
  • Ruthlessly organized: We're looking for someone who is conscientious and detail-oriented, since this role involves juggling multiple projects with competing deadlines and priorities.
  • An effective, adaptable communicator: You can manage frequent back-and-forth with staff and external stakeholders.
  • Mission-driven: Our ideal candidate is passionate about the goals of CEA and its constituent organizations.
  • Flexible: You have a flexible workstyle, are able to adapt to different preferences, and are willing to try out new things.
  • Discreet: You will have access to a lot of confidential data about the EA community, so being able to handle sensitive information with discretion is key.

Other information

This is a full-time role. We prefer for you to be able to work from the Oxford office, but we will also consider remote applicants.

We'll be reviewing applications on a rolling basis; we’d love for you to start as early as December.

We plan to offer a starting salary between £40,000-£47,800 for an applicant hired into the Oxford office, depending on experience. We would also consider hiring for a more senior version of this position for a compelling candidate, with alteration to salary commensurate with experience. For applicants who wish to work remotely, salary will be decided on a case-by-case basis. You can find out more about our approach to compensation here.

Our application process includes one or more trial tasks, interviews, a reference check, and (if possible) an onsite work trial for the top candidates.

We are committed to fostering a culture of inclusion and encourage individuals with diverse backgrounds and experiences to apply. We especially encourage applications from self-identified women and people of color who are excited about contributing to our mission. The Centre for Effective Altruism is an equal opportunity employer. If you need assistance or an accommodation due to a disability, or have any other questions about applying, please contact caitlin@centreforeffectivealtruism.org.