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Position description

The Centre for Effective Altruism (CEA) is looking for an operations contractor to assist with grant administration and operations support.

The effective altruism movement is a worldwide community of people dedicated to using reason and evidence to make the world a better place as effectively as possible. CEA helps to run a number of projects that are important to the effective altruism community, helping its members to coordinate and take effective actions. These projects include running the EA Global conference series, providing logistical support for effective altruism groups around the world, granting through EA Grants, regranting funds donated through EA Funds, and many others. We also run a range of internal projects where we track and measure our impact.

A number of these projects involve making grants to other organisations or individuals. CEA seeks to process these grants in an efficient and professional manner, and this role will primarily focus on ensuring this is achieved.

We’re looking for someone who can quickly get up to speed and own the administration of the grant making process. This will involve communicating with grantees, conducting due diligence, processing payments, monitoring grant performance, and keeping accurate records. To be successful in this role, you will need to be diligent, thorough, and proactive.

The role will also include supporting the operations team in other ways as needed. This will include a period of covering routine tasks for the UK Operations Specialist during paternity leave. This will likely involve overseeing HR, office management, finance, legal and administrative systems for a defined period.

The contractor will report directly to a member of the CEA Ops Team, and will also spend a good deal of time working with grant evaluators at CEA and EA Funds.


  • Own and execute grantmaking administration within CEA, which includes:
    • Tracking grants through the grantmaking process
    • Due diligence
    • Compliance checks
    • Communication with grantees
    • Processing payments
    • Following up with grantees to monitor grant performance
  • Ensure that grantmaking within CEA is executed to a high professional standard.
  • Ensure that all grants are compliant with the internal grantmaking policy and process.
  • Ensure that all grants are tracked according the grantmaking process.
  • Maintain professional communication with all grantees.
  • Support the Operations team with routine/ad hoc tasks
  • Cover for UK Operations Specialist during his paternity leave

Why Apply?

This role will help to improve the operational capacity of CEA. You’ll be working to make progress on novel and important problems, alongside passionate and dedicated people. Much of your work will be done behind-the-scenes, but will nonetheless be crucial to delivering some of CEA’s key projects. You’ll help to ensure that CEA is able to process grants in an efficient and effective manner, saving time for grantees, CEA Trustees, and other CEA staff.

As a contractor, you will have flexibility over your place of work and hours. If the quality of your work is high enough, there is a possibility of continued work with CEA.

What we’re looking for

  • Proven experience successfully working as part of a professional team
  • Highly organised and efficient
  • Excellent communication skills
  • Commitment to customer privacy and impeccable information security practices
  • Experience working with spreadsheets
  • A proactive work ethic and a problem solving attitude
  • Previous experience working in an operations role
  • Ability to work well with a wide range of people/systems
  • Experience working with remote or distributed teams
  • An understanding of effective altruism and the effective altruism community
  • (Not essential, but would be helpful) previous experience working within a grantmaking organisation

Compensation and location

This is a full-time role with an expectation of 40 hours per week. The initial contract is for 9 months. Start date 1st Aug 2019.  There is a possibility of ongoing work or employment if the quality of execution is high.

This role can be performed remotely, but we will strongly favor candidate contractors who can easily travel to the CEA office in Oxford, UK. You will be able to work from the Oxford office if you want; however, as a contractor, you have the freedom to choose where you work.

As an independent contractor, you will be paid by the hour. Dependent on experience and location, the successful candidate will be paid in the range of £16.5-£22ph (which equates to a pro rata income of £31,680 - £42,240 per annum).

Contractors are expected to invoice CEA for hours or days worked.

Other Information

CEA is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. We are happy to make any reasonable accommodations necessary to welcome all to our workplace. Please contact us to discuss adjustments to the application process.

How to Apply

Upload your CV by filling out this application form. We will start reviewing applications from the 3rd of June.